The Congregation at Duke University Chapel

President's letter

Nominees for 2017-2018 Leadership

Annual Report

Budget Overview

Proposed 2017-2018 Budget

Minutes of June 19, 2016 business meeting

Program for June 11, 2017 business meeting

Greetings Congregation Members;

As June approaches so does the time our congregation holds its annual luncheon and business meeting as mandated in the bylaws of the The Congregation at Duke University Chapel This year the meeting will be held on Sunday, June 11. A catered lunch will be served in the Divinity School Café immediately following worship; the cost of the meal is $10 per person and may be paid with cash at the door, by check in advance, or online. Please make reservations through the Congregation office (or via 919-684-3917) by June 5. The annual business meeting will begin at 1:00 p.m. in Goodson Chapel. All of the materials for our meeting are posted below.

Speaking for the council as its president, I ask each of you to please make a special effort to attend. Over the past year, many new members have joined our church family and for them this will be their first opportunity to see and participate in the business and operational side of the Congregation. But, more importantly, it will be the first time many of us will enjoy the pleasure of actually meeting each other in fellowship.

Over the past few months, and with guidance from the Holy Spirit, budget ideas have been considered and individuals for various council committee and executive leadership positions have been nominated for the upcoming 2017-2018 fiscal year. These efforts have resulted in next year's proposed budget and the slate of council nominees being presented to you for your prayers, input, and vote during the annual meeting.

We are an active and involved congregation within the larger worldwide Church of Jesus Christ. In addition to the proposed budget and slate of council nominees being presented for your vote, an overview of the numerous ministries within our congregation will be presented by the leading chairpersons and pastors. These presentations will illustrate how we as a congregation put hands and feet to the Gospel.

I hope to see everyone on June 11th!

Peace to All,

Frank W. Coble, Jr.
President, The Congregation at Duke University Chapel

Proposed Slate of Lay Leaders for 2017-2018

Executive Committee

President:

Frank Coble

Vice President:

Janet Gywer

Secretary:

Susan Ward

Treasurer:

Billy Chow

Program Area Coordinators

Congregation Care:

Brady Surles

Chapel Support:

Cindy Gass

Standing Committees-Chairs

Administration:

Janell Lovelace

Finance:

Craig DeAlmeida

Missions and Outreach:

Dave Rendall

Nominations:

Beth Sturkey

Christian Education:

Nell Noonan

Staff Parish Chair:

Rebecca Ray

The twelve persons listed above are Congregation Council Representatives.

Nominations Committee Members:

Deb Hackney (chair), Marsha Altmeyer, Harry Rodenhizer, Beth Sturkey, Leigh Wynkoop

Staff Parish Members:

Whitney Schwab, Leisa Dennehy, Karen Rhodes, Ira Mueller, Tom Manning

Additional Committee Chairs

Missions & Outreach Chair:

Walker Robinson

Christian Education Chair:

Kaity Woodrum

Fellowship Chairs:

Janet Hortin, Antoinette Bethea

Membership Chair:

_ _

Travel Committee:

David Langford

Service Group Chairs

Altar Guild:

Ellie Ferguson

Nursery:

Anna Shea

Ushers:

Jim Ferguson

Choir Outreach:

Cindy Gass

Offering Counters:

Frank Coble

Loaves & Fishes:

Pam Marcom

Memorial Chapel Communion:

Ed Harlow

Additional Leadership

Assistant Treasurer:

Bill Youngblood

DCIA Representative:

_ _

Calling Ministry:

Linda Gauger

Visitation amd Care Ministry:

Linda Gauger

Missions & Outreach
Missions and Outreach Committee
Durham Congregations in Action
Families Moving Forward Meals
Missionary Support
Refugee Resettlement
Urban Ministry Dinners
ZOE Support

Christian Education
Christian Education Committee
Adult Forum
Children & Youth Choir
Godly Play
New Member Classes
Wee Praise
Women’s Study
Youth Ministry
Youth Retreat & Conferences
Youth Sunday School

Congregational Care
Calling Ministry
Fellowship Committee
Heavenly Hats Ministry
Loaves & Fishes
Membership Committee
Quilters
Prayer Ministry
Travel Committee
Visitation & Care Ministries
Women’s Ministry
Young Adult Fellowship

Congregation Support
Administration Committee
Finance and Stewardship Committee
Nominations and Leadership
Staff Parish Relations

Chapel Support
Altar Guild
Choir Engagement
Docents
Nursery
Memorial Chapel Communion
Ushers

Staff
Pastor
Assistant Pastor
Children's Pastor and Communications
Financial Administrator
Divinity School Intern

Annual Report

MISSION AND OUTREACH

 

Missions and Outreach Committee

by Walker Robinson

The Missions and Outreach Committee is charged by the Congregation to build connections with our neighbors locally, within the state, nationally, and internationally. Every year, the Committee solicits applications from local non-profit organizations seeking grant monies for their budgetary needs. This year, we gave over $43,000 of grant money to twelve local non-profit organizations. We also seek to engage with these same local organizations, with monthly opportunities to serve and support them. Each month, our Committee sponsors a "Back Pew Collection," soliciting Congregation members to collect certain needed products and bringing them to church during that month for later distribution. Also monthly, we organize a Saturday Service Project, giving Congregation members a hands-on opportunity to work with local organization to further their goals and mission. Attendance at such events has ranged from around 5 to 30 Congregation members. The Committee also helps oversee our Congregation's long-standing relationship with Urban Ministries of Durham, serving meals to Durham's homeless on a monthly basis. Finally, the Committee has partnered with two other local church Congregations (Temple Baptist and Aldersgate United Methodist) to serve meals and provide child care quarterly at Families Moving Forward, a local organization providing food, shelter, and a step-up towards self-sufficiency for local families in need.

Periodically, the Missions and Outreach Committee has co-sponsored larger projects with Duke or other Durham organizations. This year, we have again co-sponsored (with Duke Chapel) the building of a local Habitat for Humanity house in East Durham with both financial support and with hands-on building of the house on many Saturdays throughout the winter and spring. This year also marks the end of our final year of a 3-year sponsorship of a local community in Zimbabwe through Zoe Ministries. Jane Fellows (one of our Committee members) and Pastor Carol were able to visit our sponsored community in Zimbabwe last month. Finally, our close ties with the Duke community have continued, particularly through our yearly commitment to the Pathways ministry of Duke Chapel. Our Committee meets monthly, and I am grateful to my fellow Committee members for their unending support and commitment to social justice.

 

Durham Congregations in Action

by Steven DeAlmeida

DCIA MSSION

Durham Congregations in Action is a cooperative, multi-faith network offering care and support for the most vulnerable and forgotten in our community, and planting seeds in new initiatives to change lives in Durham. Its mission is to bring together congregations to promote understanding across boundaries of faith, race and ethnicity and build an inclusive community of justice and peace.

CURRENTLY SPONSORED MINISTRIES

REAL Durham

Teams of volunteer allies share support and service with parents of families in material poverty who are working to achieve stability and sustainable employment. Partnered families identify key goals and objectives that their team can support them in pursuing. Increasing income and assets, bolstering job retention, involving the community in individual solutions, and addressing systemic barriers are some of the related outcomes that strengthen both individual families and the wider community. End Poverty Durham co-sponsors REAL Durham.

CROP HUNGER WALK

Since 1975, DCIA has sponsored this local walkathon for world hunger and disaster relief through Church World Service, which uses 75% of the funds raised for crisis assistance and development work around the globe. DCIA distributes 25% of the funds raised to various local hunger relief programs, recently averaging between $35,000 and $50,000 per year. Since 1975, the Durham CROP Hunger Walk has raised more than $3,800,000, and DCIA has distributed over $876,000 locally.

INTER-RELIGIOUS CONVERSATION AND PARTNER-SHIPS

DCIA organizes inter-religious events and meetings, including a community Thanksgiving celebration, community ceremonies around topics such as homelessness and domestic violence, text studies and topical dialogues, shared service events, and social meals. These deepen participants' experience of their own faiths and that of others. DCIA's "Sacred Visitations" are occasions when leaders from a congregation are prepared to host guests from other traditions at their site and ceremonies, and to provide an introduction to and discussion about the host tradition. Resolution Against Religious Hate - We are in a time when the value and importance of Durham's religious diversity must be re-asserted. We are home to a long-standing Jewish community that gave the city Mayor E.J. Evans in the 1950s and 60s, and we are also the home of the oldest Muslim community in North Carolina at the Ar-Razzaq Islamic Center. During the past decade, Durham also has become home to Muslims and Christians made refugees by the Iraq war and its consequences. Since the beginning of the year, there has been an increase in threats, vandalism and arson against Jewish and Muslim communities across the U.S., and this has touched Durham also with a bomb threat against a Jewish day school in February. Prejudice toward Muslims has increased in political rhetoric and become a driving force in immigration and refugee policies. We call on all of Durham's faith-communities to stand up and speak out against hate and disdain toward other religions, and to highlight the Golden Rule of love for one's neighbor as oneself that is held by all major religions as a moral principle. FATE OF IMMGRANTS At a poignant meeting involving new and undocumented refugees the fate of these individuals and their need for our understanding, support and love was very clear. Even prior to President Trump the crushing action of ICE in enforcing immigration laws even against those who had not committed major crimes was painfully evident. My wife and I were so relieved that our son-in-law had finally become a citizen after being brought to the U.S. by his mother. (It is expensive and t to become a citizen.)

YOUTH SUMMER SERVICE WEEK

YSSW provides high-school youth with a local, week-long urban mission experience each summer. Diverse teams of youth work together with local agencies who house the homeless, feed the hungry, better the environment, and care for our neighbors in need. Participants learn about Durham and themselves through a variety of service projects, conversations with service providers, and sharing with each other.

LEADERSHIP EDUCATION AND ORIENTATIONS

DCIA each year holds a luncheon to welcome ministers new to Durham and to introduce them to colleagues. We also invite ministers to periodic ministerial gatherings for relational networking and sharing. We offer orientations and tours of different service networks in Durham to equip ministers in their work, such as orientations to hunger relief services in Durham, homelessness and housing services, and mental health services. We annually host a meeting of congregational leaders with leaders of community service agencies to discuss needs and strategies related to poverty relief. DCIA also provides consultation to individual congregations on organizing social ministries.

 

Families Moving Forward Meals

by Elaine DeAlmeida and Jane Fellows

For the past year our Congregation has joined with other local churches and synagogues to assist in the ministry of Families Moving Forward. Families Moving Forward offers a temporary home to families with children in the crisis of homelessness and supports them in locating housing and jobs. Members of our Congregation join with Temple Baptist Church and Aldersgate UMC for the "Dine and Learn" program once per quarter. You may find more information at www.familiesmovingforwardnc.org.

Volunteers bring food, serve supper, eat with the families, and then supervise children's activities (ages 0-5) while the parents attend a mentoring or educational session. Many Congregation members, led by Jane Fellows and Elaine DeAlmeida, have taken part in this ministry. We have also served as "Study Buddies," helping older children with homework. A BIG thanks to all who have volunteered during our first year of this service!

 

Our Missionaries in Asia

by Dave Vos

Steven oversees six Language Projects of SIL (historically, from Summer Institute of Linguistics), and several people studying Mandarin in East Asia. (SIL is working with about 1,000 language groups worldwide.) In October he was able to travel with a new North American translator, to a very remote village of the Q people who do not have the Word in their language. By the end of the trip Steve felt assured that the new staffer would be an excellent fit to learn the Q language and begin translation. Steve was also able to get to interact with the driver, to introduce the Son to him and help him start to read The Book.

Mary continues to work with the families of our SIL, helping them meet the educational needs of their children. The East Asia Group has many children; currently, we have over 110 children ranging from birth to age 18 on the field. Some of our children live in large cities and are enrolled in international schools. A number of our children are attending a neighborhood Mandarin-language kindergarten and primary school to help assimilate the language and culture from an early age. Other students are homeschooled and take only a class or two at a strategic learning center. She meets periodically with each family, preparing the children to eventually enter college in their home country. Mary tutors Korean elementary children in oral English, and she supports some Korean teens in written English. She teaches phonics to some American children whose first language is Russian. Mary spends Wednesdays at International School helping half a dozen staff improve their English pronunciation, grammar, and their speaking vocabulary. Mary also mentors several young women. And she perseveres with her own Chinese language lessons.

As Steve and Mary travel and hear of needs, they prayerfully consider how they should be involved. This year they were able to find the funds to enable a 64 year old Q man to have a knee operation. They also assisted a grandfather in getting reading glasses and new teeth - no dental or eye care near his mountain village. He was finding it difficult to read and eat. Through your prayers and financial gifts you have helped make these stories possible - THANK YOU!

 

Refugee Resettlement

by Stephen Harper, Chair

On average, it has been a decade since our Congregation sponsored refugee families from the mountains of Vietnam. Families own homes and cars. Parents are employed. Children speak English as a first language. Citizenship, taxes, juries, shopping, banking, cultural participation are normal. What remains are those new challenges that continue to arise - medical, educational, leisure - which on occasions cause anxiety and concern. They ask me to accompany parents and children to doctor visits and teacher meetings. Parents don't understand formal English. Treatments and meds are not familiar. School choice is unknown. Leisure is uncommon in their former agrarian subsistence economy.

I have attended approximately 25 medical appointments, 20 teacher conferences, nearly as many band/orchestra, soccer events, and provide transportation for countless engagements. I represent the Congregation when there is mourning for losses in the homeland, celebration for new arrivals, birthdays, weddings, graduations. I am asked to give the prayer at meals, house blessings, celebrations (happy and sad). It is an honor, and it is in the name of our Congregation - we are this large group of Americans whom refugees know stand behind them. Our funds have helped to provide 18 summer-camper-weeks in summer 2016, and 23 such weeks in summer 2017. It involves some 40 hours to seek out good camp opportunities, negotiate rates, collect family contributions, and provide some transportation. We "Americans" stimulate our children with educational vacations to DC, Monticello, Philadelphia, caverns, mountains, colleges, .... But these are new to refugee parents. They trust their children to us. I would note that "camping" includes use of numbers of Duke-Durham weeks, mostly at no cost (Innoworks, John Hope Franklin Scholars, GALS, FEMMES, Duke Tip, Digital Explorer's Club, etc.). These children join Congregation Youth to provide community services which we sponsor.

Thanks Be to God.

 

Urban Ministries Shelter Dinners

by Cricket Scovil

What do you get when you mix 35 pounds of salad, 14 gallons of canned fruit cocktail, 234 chocolate chip or oatmeal raisin cookies, 252 rolls, a giant tub of butter spread, 144 ounces of salad dressing, powdered mix for 18 gallons of lemonade, and twenty one 12-serving Stouffers lasagnas?

Multiply those quantities times the 12 months in a year and here is what you get: volunteers associated with the Congregation at Duke University Chapel contributed 596 man-hours and 254 lasagnas to serve 2,546 dinners to our friends at the Urban Ministries Shelter Café on 12 different occasions. The cost of meal items other than the lasagnas is figured into the Congregation's budget, and comes to about $285 per monthly meal.

As of the end of April, 2017, we have served 640 meals and contributed 97 man hours at Urban Ministries. Unfortunately, winter weather cancelled our plans to serve on January 8, 2017, but Bill Youngblood was able to deliver everything but the lasagnas to the shelter kitchen before the worst of the weather hit the Durham area.

We have been serving lasagna dinners once a month at Urban Ministries for more than twenty years. Our schedule never varies: we serve on the fourth Wednesday of even-numbered months and on the second Sunday of odd-numbered months.

The time commitment per dinner is pretty well set: we arrive at the shelter 45 minutes before the meal begins and we stay to serve for one hour. Shelter residents do all of the clean up. If you defrost your lasagnas before cooking, they only have to cook for about an hour. So, if you can carve two hours and 45 minutes out of your schedule, plus some travel time between the shelter and your house, you will have contributed to one of the Congregation's longest running ministries, and you will have connected with some awesome people along the way.

I would like to thank all of the people who support this ministry. Some faithfully buy, prepare, and deliver two lasagnas to the shelter kitchen each month, some cook lasagnas and come to help serve. Some serve regularly, some serve once in a while, some serve just one time to see what it is like. Every contribution of time is appreciated.

Please contact me by email at [email protected] or call the Congregation office at 919-684-3917 if you are interested in volunteering.

Remaining dinners in 2017 are May 14, June 28, July 9, August 23, September 10, October 25, November 12, and December 27.

I would like to say special thanks to Dave and Judi Vos, who purchase the food and organize Wednesday night meal preparation, and to Bill Youngblood, who coordinates the Sunday night dinners.

 

ZOE

by Jane Fellows

The primary global mission supported by the Congregation at Duke University Chapel is through ZOE, an organization started in Africa to provide sustainable relief for children living in extreme poverty. The organization is active in Kenya, Rwanda, Zimbabwe, Malawi, Liberia, Guatemala and India. ZOE empowers orphans and vulnerable children in mutually-supportive groups of 60-100 who all live near one another. These working groups are self-managing: members elect their own leadership, choose a meaningful name, and select a volunteer adult mentor from their community to journey with them. Together, each group chooses and manages an income-generating project, such as vegetable farming, raising chickens, or having a small store in their village. The working groups are both mutually supportive and mutually accountable, ensuring a high three-year graduation rate for the children enrolled in ZOE's program.

We are in the third year as Hope Companions for a group in Zimbabwe. Our group has called themselves Taguta which means "we are satisfied." The group is in a very poor rural area called Dora near the city of Mutare. This level of support requires $7500 per year for 3 years to provide the necessities for property, business development, and education. This year Carol Gregg and Jane Fellows went to Zimbabwe to meet our group and were very impressed with the work that ZOE does in empowering these children. They have been shunned and outcast from their communities by being orphaned and impoverished. Overcoming food insecurity, having a sense of family and hope for the future has changed their lives immeasurably.

 

CHRISTIAN EDUCATION

 

Christian Education Committee

by Kaity Woodrum

The Education Committee is a devoted team of laity, staff, and clergy that responds to the needs for Christian formation and education within our congregation. We oversee and plan educational classes, book and bible studies, and retreats. This past year, both a fall retreat, Mental Health First Aid, led by James Osborn and a winter retreat, Does Apocalyptic Thought Tell Us About the End of the World? led by Dr. Mickey Efird were offered. The Adult Forum had enthusiastic participation and introduced a wide variety of speakers and topics lovingly choreographed by Nelson Strother. The Wee Praise and Godly Play programs sustained growth and solid participation under the direction of Phyllis Snyder and Kate DeAlmeida. A summer hymn class for children, Lift Ev'ry Voice, was introduced. The committee noted very solid attendance at bible and book studies throughout the year, including a fall study on The Mystic Way of Evangelism by Elaine A. Heath, a winter study on The Book of Joy: Lasting Happiness in a Changing World by Dalai Lama, Desmond Tutu, and Douglas Carlton Abrams, and a spring study on Wendell Berry's book of essays, The Art of the Common Place. The choice of the spring study was paired with a viewing of the documentary Look and See: A Portrait of Wendell Berry and reflects themes in our upcoming Overnight Retreat led by Dr. Norm Wirzba: Eating for the Kingdom of God.

At the soul and strength of our committee is the desire of each member to be a lifelong learner in Christ. We are blessed with a solid representation of a variety of age groups and life perspectives, as well as a healthy mix of laity, staff, and clergy, each of whom possesses unique gifts of the spirit. We meet once a month, typically the fourth Sunday of each month. We are so grateful for the dedication, time and gifts given by our members, which include: Carol Gregg, Andrew Phillips, Phyllis Snyder, Nelson Strother, Terry Yuschok, Janis Parker, Kathi Peindl, Sandy Powers, Nell Noonan, Patrick Cacchio, Meredith Newlin, and Kaity Woodrum. In 2016-17 we welcome two new members: Christine Callan and Tony Willms.

 

Adult Forum

by Nelson Strother

Over the summer of 2016, the professional staff of the Congregation led a Sunday morning Bible study on the Gospel of John, which attracted one to two dozen participants to each of the weekly sessions. During the academic year, our Sunday morning class continues to hear inspiring stories on thought-provoking topics led by Congregation members as well as guest leaders who are experts in their field. While our typical attendance ranges from one to three dozen in the room during class time, others may listen to or view materials from many class sessions via: http://congregation.chapel.duke.edu/adult_forum_memories#2017.

 

Lift Ev'ry Voice

By Kaity Woodrum

Lift Ev'ry Voice consisted of an eleven-week (June 11th through August 20th), hour-long program designed to introduce children ages three through eleven to the splendor and beauty of the hymns being sung in Sunday worship at Duke University Chapel and their connection to scripture. The lessons aimed to provide children with solid foundational music skills and to inspire positive musical experiences through movement, singing, pitch-matching, instrument exploration and play, steady beat and rhythmic activities. Along with the large variety of musical experiences based in the Kodaly, Orff, and Dalcroze methods of music education, the children were encouraged to explore their musicality by means of listening, phonemic awareness, and movement. In addition, the children focused on a craft that reflected the theme of the main hymn and created it during the listening portion of the class. Each child received a notebook of hymns to bring home at the end of the summer session that they had decorated themselves and used during class. Kaity Woodrum and Elaine DeAlmeida co-led the class together, and the accompanist was Laura Woodrum.

 

Godly Play

by Phyllis Snyder

• For children ages 4 through 5th graders.
• Sunday mornings, 9:45am to 10:45am, Room 0050 Langford in Duke Divinity School's lowest level, from September through May.
• "Godly Play" is a creative and imaginative approach to Christian nurture. Children are invited into stories to learn the Christian language, become more fully aware of the mystery of God's presence, and make meaning in their lives.
• The Godly Play class is structured around the pattern of worship service: greeting, gathering, hearing a story, wondering together about the story, response to the story (through art, writing, working further with the story, or other individual exploration), gather for feast, sharing feast, receiving a departing blessing, saying goodbye.
• Two adults are part of each class - the Storyteller and the Door Person. These adults form a learning community with the children and give support to the children.
• A total of 17 families have participated during the past year (9 of which were member families, 8 of which were non-member families).
• A total of 31 children have participated during the past year (15 of which were from member families, 16 of which were from non-member families)
• Attendance Report for children
  • Average per week: 12
  • Median per week: 12
  • Range: 4 to 21
• The following volunteer members of the Godly Play Teaching Team are instrumental in the success of this program
  • Rosemarie Gulla (10 years)
  • Marianna Henry (9 years)
  • Jane Fellows (6 years)
  • Jan Radabaugh (5 years). Jan stepped down in January, 2017.
  • Mel Snyder (2 years)

 

New Member Class

by Carol Gregg

We offer a four-week new member class twice a year, in the fall and the spring. The class meets on Sunday mornings at 9:45am in the lowest level of the Westbrook building, along with the other Sunday morning classes. The class is comprised of those who are exploring membership in the Congregation and current members of the Congregation. The goal of the class is three-fold: to discuss and reflect on the Apostle's Creed, to get acquainted with each other and begin to build community, and to introduce the uniqueness of our congregation. Once the class is completed, the Council votes on the reception of new members, and the new members are welcomed at a fellowship event.

The October 2016 Class was comprised of these 12 people: Mary Anderson, Lauren Bell, Gary Bennett, Cat Colvin, Anikke Conway, Nicole Dalzell, Linda Daniel, Forrest and Allison McDougal, Shaun and Allison Pack, and James Spencer.

The March 2017 Class was comprised of these 17 individuals: Jonathan Beckwith, Mary Sheldon Boney, Christine Callan, JP Cumming, Ned and Pam Hickey, Bill and Kathy Jones, Yvette Martinez, Norm and Joan Roobol, Robert Sills, Paul and Kathy Singer, and Tony, Susan, and Mark Willms.

Both classes were assisted and befriended by Sarah Gauger, Ann and Cary Gravatt, Bill Ray, Cricket Scovil, Brady Surles, and Leigh Wynkoop.

In addition, Bob and Lynn O'Conner donate corsages and boutonnieres for the new members on the day that they are recognized by the Congregation.

I am grateful to all those who choose to join this portion of the Body of Christ and to all those who actively welcome our new brothers and sisters.

 

Wee Praise

by Kate DeAlmeida

Wee Praise is the hour-long Sunday morning class offered by the Congregation for kids 0-3 years old and their parents or caregivers. This year, the lesson guide God's Wonderful World from Musikgarten's God's Children Sing curricula was used. Sixteen families participated throughout the year, six of which were members of the Congregation. Every class includes singing, creative movement, instrument playing and exploration, dancing, listening, pitch and rhythm echoing, bubble time, and prayer. This year's lessons focused on God's Creation: birds, oceans, night/day, animals, and weather, along with the concepts of working together and growing up. We believe that every young child has a sense of the sacred and, if it is part of the family model, it has a chance to blossom. Through these shared, sacred experiences, participants, both children and adults, have found that their knowledge of God grows as they become more aware of God's love for them and all Creation.

Kate DeAlmeida, the regular Wee Praise leader, attended a Musikgarten Family Music workshop, to further develop her skills and become a certified teacher. She thanks the Congregation for giving her this opportunity. We appreciate all who participate in this ministry, but especially the Cacchio family and the Hockett family who stepped in when Kate was unable to lead the class. We also thank Steve and Elaine DeAlmeida for their instrument donations to the class. The following statistics summarize the year in numbers, which are similar to last year:

Participants	Average Weekly Attendance	Median Weekly Attendance	Range of Weekly Attendance
Total	14	15	7 to 27
Children	7	7	3 to 13
Adults	8	8	4 to 15

 

Women's Bible Study

by Pam Marcom

The Women's Bible Study meets to study the word of God and be in fellowship with one another. We mostly follow the Upper Room's book Disciplines, but we sometimes read and discuss other books of interest. Meeting every other Monday night from 7-9 pm, we take turns facilitating and hosting.

Our members are Deb Hackney, Pam Marcom, Cammey Manning, Beth Sturkey, Gretchen Ziegenhals, Kate DeAlmeida, Leisa Dennehy, Adriana Doi, Kimberley Caulfeild, Leigh Wynkoop, Minoka Gunesekera, Caroline Craig, Cindy Gass, Pam Hickey, Laura Nye, and Monicca Shanthanelson.

Of our 16 members, five are new within the last year. We average 8-10 people each meeting. Sometimes we get everyone at the same time, which is a treat and a blessing!

 

Youth Adventures

by Andrew Phillips

The annual winter retreat for the youth is a ski weekend at Luke Junaluska Conference and Retreat Center. In February 2017, thirteen youth, accompanied by Allison McDougal, Julia Agudogo, and Andrew Phillips, journeyed to the mountains of North Carolina for a wonderful weekend. In additional to a day of skiing, the group enjoyed two worship services, good theological discussion, and good bonding time while travelling to and from Lake Junaluska.

This summer, middle and high school youth will travel to the Hinton Center in Hayesville, NC for a week of service, worship, education, and fellowship. Through the Center's Mission Outreach Program, participants work on a variety of home repairs for residents in the Appalachian community while seeking to engage in relationships with members of the community. Youth will grow in their understanding of God and neighbor, grace and poverty. Six youth are scheduled to attend and will be accompanied by Linda Gauger and Andrew Phillips.

 

Youth Ministry

by Andrew Phillips

Youth Sunday School invites students from 6th to 12th grade to faithful, focused, and fun-filled engagement with Holy Scripture. Following a pattern designed to cover much of the Bible over the course of several years, the Youth Class studied Exodus through Deuteronomy in the fall, and Paul's letters in the spring. We made explore the relationship between Judaism and Christianity in Paul's churches and through the Chapel's art exhibit "Beyond Bridges." Our average attendance was around six students in Sunday School this year, and we look forward to welcoming new students as rising 6th graders join us in the fall. The Youth Class gives thanks to God for the chance to read, mark, learn, and inwardly digest the words of Scripture, and for all those who helped teach the class: Kaity Woodrum and Julia Agudogo.

Youth Fellowship creates a time and space for youth to grow deeper in their relationship with the Triune God and with a community of peers and mentors. We gather on Sunday evenings for a time of food, spiritual practice, and sharing life together. This year, our focus was on the connection between food and faith. We began the year with the EAT Retreat at Camp Chestnut Ridge, a day with time in the garden, home-made ice-cream, and reflections on how the way we worship connects to the way we eat. The theme continued throughout the year with cooking lessons (thanks McLaughlins!), an Easter Feast (thanks to Pastor Carol for hosting!), making communion bread together, and many nights spent eating good food together and exploring the ins and outs of worshiping at Duke Chapel. Students participated in several Saturday Service Projects with the Congregation, including gleaning with the Society of St Andrew, and contributed to Nothing But Nets, a campaign to raise awareness and funds to end the spread of malaria.

Averaging six students each Sunday night, the Youth Fellowship welcomed two foreign exchange students this year, and are discerning how to invite more students to join our common life. The Youth Fellowship gives thanks for the chance to grow in the knowledge and love of God as a community, and for all those who helped nurture and cultivate that faith in our lives. Deb Hackney and Walker Robinson deserve special thanks. We also give thanks to parents who have faithfully dropped off and picked up students from our gatherings, and for all who have brought food to our common table.

 

CONGREGATIONAL CARE

 

Birthday Calling Ministry

By Linda Gauger

Through phone calls, notes, emails, and voice mails eleven folks continue to reach out to all members of the Congregation on or near their birthdays.

Our message is simple: "Blessings on your Birthday" ....

Having the Congregation remember and send out words of love & happiness is a blessing. Both the birthday member and the member wisher all benefit.

Thanks to Barbara Carmen, Molly Simes, June Griggs, Sara Harper, Janet Hortin, Ernie Ruckert, Regina Ford, Janis Parker, Gretchen Ziegenhals, and Peggy Ray for all the well wishes that go out each month! Thanks to Phyllis for making sure I have the correct addresses.

In God's Name & Love

 

Fellowship Committee

by Janet Hortin

Fellowship Committee kicked off summer 2016 with a playful picnic in Piney Wood Park. About 70 people attended and enjoyed snow cones, hot dogs, and carnival games.

Lemonade on the Lawn became a summer tradition at Duke Chapel in 2016, thanks to our sturdy volunteers who shoulder coolers and tables to host this event after the eleven o'clock chapel service. Between 70 and 120 people stop by after services to converse and cool off under the magnolia trees.

We hosted several outdoor snack lucks during the beautiful months of September and October where we lingered again to converse and snack after Chapel.

In December, we initiated a monthly Sunday Brunch at West Union Food Court. Between 40 and 60 people gather in this lovely new dining facility adjacent to the Chapel on the First Sunday of the Month.

January brought snow and ice which cancelled our planned Epiphany lunch. Church was even cancelled that day.

Lemonade on the Lawn has just restarted. A picnic is planned for May 21 at West Point on the Eno City Park.

It is an honor to serve the congregation by facilitating fellowhip events. We plan to continue lemonade on the lawn and Sunday Brunches in West Union in the coming year. Suggestions are appreciated. New members are welcome.

We have only about 12 active members at this point.

 

Heavenly Hugs Hat Ministry

by Tamela Davis

Heavenly Hugs Hat Ministry provides hand-knitted and crocheted hats for babies and children in our congregation, as well as for homeless children and adults in the Durham community. In 2016, we gifted 100 hats for newborns on Mother's Day, May, 2016, to Duke Regional Hospital and Duke Medical Center; 44 children's hats, 27 adult hats, 20 scarves, two pair of mittens for Families Moving Forward; 40 hats for the congregation missions committee (homeless camps); 40 hats for Open Table (homeless camps) and Meals on Wheels; 30 hats for TROSA; and 30 hats for the Ronald McDonald House of Durham. Twenty-five hats will be blessed during May 14, 2017, Mother's Day worship at Croasdaile Retirement Village and gifted to Duke Regional Hospital.

We meet for lunch after Sunday worship several times each year, and occasionally to knit together, swap yarn and patterns, and enjoy fellowship. We welcome anyone to join us by contacting one of our members or me, [email protected]. Our group includes Padgett Gerler, Mary Catherine McSpadden, Roxanna Bottjen, Sam Hammond, Kate Clayton, Siera Palmer, Linda Gauger, Sarah Gauger, Barbara Mohn, Eleanor Smith, Mary Eubanks, Claudia Haskins, Lois Durr, Mary Floyd, Betty Hummelbrunner, Alexandra Butler (congregation youth); Duke students, Grace Smith and Anna Balas, The spirit of this group is one of generous sharing and faithfulness to serve others, but, as is often the case, we feel as blessed by what we do as those who receive hats. We can teach you to knit and/or crochet for this ministry!

This ministry was started in August, 2014, to honor the memory of Merrill Davis, son of congregation member, Tamela Davis, who died in October, 2012.

 

Loaves and Fishes

by Pamela Marcom

Loaves and Fishes is a group of men and women in the congregation who provide meals to other congregation members when they are celebrating the birth of a new baby, recuperating from surgery, dealing with grief, or just need a helping, caring hand. Our members show God's love through the special gift of a meal.

Members of this ministry are: Kristen Blackman, Kimberley Caulfeild, Darry Conner, Cindy Gass, Jane Hix, Linda Karolak, Darla Miller, Betty and Joe Schnople, Phyllis Snyder, Judi Vos, Fred Westbrook, Lucy Worth, Gretchen Ziegenhals, Tamela Davis, Anne Wright, Anna Shea, Meredith Newlin, Linda Gauger, and Tom Link.

 

Membership Committee

The Congregation at Duke University Chapel
Membership Statistics
		2014	2015	2016	2017
Active members as of May 1, Previous Year
	Number of member households	344	335	347	347
	Number of active members	529	525	539	490
Membership Gains
	By confirmation or youth affirmation of faith	1	0	1	1
	Adult transfer or affirmation of faith	27	22	18	26
Membership Losses
	Deaths	8	7	7	11
	By transfer of membership	5	7	15	4
	To inactive status	4	0	0	0
	Withdrawal of membership	15	2	11	11
Active members as of May 1, Current Year
	Number of member households	335	347	347	358
	Number of active members	525	539	490	494
Active Membership by Age*
	Children up to age 11 in member households	70	62	65	67
	Youth age 12-17 in member households	32	28	24	19
	Adults age 18-39	109	112	117	102
	Adults age 40-65	196	196	203	171
	Adults age 65-85	155	156	153	163
	Adults age 85 and older	37	47	45	40
* incomplete as 19 member birthdates are unknown to the Congregation office

 

Prayer Ministry

by Carol Gregg

It is a tremendous gift to those who are suffering and those who are rejoicing to know that forty-five individuals join them in prayer. The Prayer Ministry receives prayer requests electronically then prays privately for the joys and concerns requested. The duration and nature of the prayers is left to the judgment of each member of the prayer team, and all requests are held respectfully and confidentially. Communications are by email to [email protected]; this email address sends messages directly to each prayer ministry member. Prayer requests come from several sources including:

• the public by way of the Congregation and Chapel website,
• one of the pastors of the Congregation, and
• members of the prayer ministry.

Prayer requests are emailed to the prayer ministry approximately once a week, and occasionally more frequently. Those who faithfully pray for others are a blessing to our congregation.

 

Duke Chapel Quilters

by Ann Recesso

The Chapel Quilters met nine times during the 2016-17 year and created twenty quilts for the congregation; seven for babies being christened and thirteen lap quilts for adults. Twelve quilts made in previous years were donated to Durham Meals on Wheels to be presented as Christmas gifts for housebound recipients of meals. Six quilts, also from previous years, were given to family members of Habitat homes. Additionally, twenty pot holders have been sewn for new members of the congregation as welcoming gifts.

Most of the fabric has been donated to the committee by congregation members but batting and occasionally backing have been purchased by congregation funds. Machine needles and replacement discs for rotary cutters are also purchased by these funds.

Currently six women are on the Chapel Quilters Committee: Nancy Jirtle, Betty Hummelbrunner, Janice Parker, Eleanor Harrell, Marilyn Christian and Ann Recesso. We generally meet for three consecutive Tuesday mornings, sew and quilt for two hours and then share coffee and fellowship.

 

Travel Committee

by David Langford

The Travel Committee is a new Committee. Composed of 7 members, it was given the task of coordinating possible travel opportunies that Congregation Members could become involved in.

The Mission Statement developed by the present committee is as follows:

Members of the Congregation at Duke University Chapel strive to deepen their relationships with God, with each other and with their neighbors through education, missions, and fellowship. Group travel offers learning experiences, mission opportunities, space for spiritual formation and time for fellowship. Sharing group travel both within the group and with others deepens our connections to each other and to our neighbors, wherever we may meet them.

The goal of the committee is to survey Congregation Members and to propose possible trips yearly.

Presently the Committee is working on a trip to Hinton, in western NC, to experience the Total Solar Eclipse in August 2017 and also spend a few days in mission work there. In February 2018, a foreign trip to Haiti to work with Family Health Ministries is being scheduled.

The Committee welcomes any suggestions from Congregation members on locations they think would be suitable travel destinations.

 

Visitation and Care Ministry

by Christopher Ross+

The Visitation and Care Ministry exists to provide a bridge between the Congregation and members who, either short-term or long-term, are unable to participate in the life of the church. Our objective is for members receiving cards, calls and visits to feel connected to, cared for and remembered by their church family. Of course it is a two-way street; Ministry members receive as much (or more) than we give.

Specifically, Ministry members this year continued to:

• lovingly reach out to members of the Congregation who are homebound, ill, recuperating from surgery, or otherwise in need of a lifeline to the church. Typically, Ministry members visit/call their assigned member(s) at least monthly but in more critical, short-term situations, visits may be more frequent, as requested by the congregation member and/or deemed appropriate by others involved in his/her care;
• support those mentioned in eNews prayer requests with a card or phone call and follow up as appropriate;
• offer to bring communion to those who are unable to attend worship;
• deliver the Chapel's Christmas poinsettias and Easter lilies to homebound Congregation members; and
• expect joy, share Christ's love and receive it!

Thanks to Anne S. Wright, Barbara Carman, Carol Gregg, Caroline Haynes, Troy Page, Jane Fellows, Kathi Peindl, Darla Miller, Nell Noonan, Francis Page, Regina Ford, Mary Robinson, Sandra Powers, and especially to Linda Gauger, who will replace me as Ministry chair in the 2017-18 program year.

The Visitation and Care Ministry meets six times a year, after worship, on the 3rd Sunday of odd-numbered months.

 

Women's Ministry Group

by Kate DeAlmeida

The Women's Ministry Group strives to provide opportunities for women to share their experiences, joys, and sorrows with each other while growing closer to God. Nine events were planned throughout the year:

• June: Meditation Walk in Duke Gardens
• July: Letter Writing at Kate DeAlmeida's home
• August: Dinner at Saladelia
• September: Hymn Sing at Kate DeAlmeida's home
• October: Potluck at Linda Gauger's home
• November: Pottery Painting at Glazed Expectations
• January: Valentine Making Party at Kate DeAlmeida's home
• February: Lenten Meditation at Kate DeAlmeida's home
• April: Meditation Walk in Duke Gardens

Participation ranged from 0 to 11 women, with an average of less than 5 women per event and a median of 4. We give our heartfelt thanks to Linda Gauger for opening her home to us and being the most gracious of hostesses. It was decided in April that the Women's Ministry Group would stop gathering as a regularly meeting group.

 

Young Adult Ministry

by Andrew Phillips

Building off the strong work of Renee and Bruce Puckett who organized First Friday Dinners last year, 20 and 30 somethings at Duke Chapel continued to meet for a meal the first Friday of each month. Attendance ranged from 3 to 8, and included both single and partnered members of the Congregation, as well as those with and without children.

With a growing number of young adults joining the Congregation, our ministry has continued to expand. While continuing to gather for monthly dinners, Young Adults attended Beer and Hymns, took a hike in the Eno River State Park, gathered at Andrew's house for board games, and will be taking a trip to the NC Museum of Art later in the summer. Having new members join us for these events has been a great gift, and we are continuing to discern how God is calling us to reach out to 20 and 30 somethings around Duke's campus and in the greater Triangle community.

 

CONGREGATION SUPPORT

Administration Committee

by Kate Clayton

The Administration Committee is responsible for the electronic communication needs of the Congregation, its Policies and Procedures, governance and insurance. During the past year, the Committee, working with the Data Management Subcommittee and with the able assistance of Nelson Strother continued to improve the Congregation's website. The insurance for the Congregation was renewed for another year at essentially the same cost as the prior year.

In the fall, when the new Council had met a couple of times, the Administration Committee arranged for an attorney specializing in the governance of non-profit entities (of which the Congregation is one) to provide to the members of the Council information regarding their legal and fiduciary duties to the Council and the Congregation. The attorney stressed the importance of having updated policies and procedures. To that end, the Committee has begun the process of working with all the members of the Council to update the Congregation's Policy and Procedure Manual which was last updated in 2010. The final draft of the updated Manual has been presented to the Council members and should be finalized early in the Congregation's next fiscal year.

 

Finance and Stewardship Committee

by Ken Pittman

Committee Members: Ken Pittman, Chair; Billy Chow, Treasurer; Bill Youngblood, Assistant Treasurer; Carol Gregg, Pastor; Craig DeAlmeida; Cary Gravatt; Penny Oslund; Lucy Worth; Rick King; Du Zhang

• Planned and executed Fall 2016 Sustainer Campaign with 127 Sustainers committing $226,000;
• Completed Annual Audit for 2016 and received Clean Report with no Material Deficiencies;
• Prepared 2017-18 Annual Budget with assistance from Committee Chairs;
• Acknowledged Craig DeAlmeida's volunteering to serve as 2017-18 Finance Committee Chair;
• Developed and Approved Bank Accounts Policy - minimum $100,000 or 25% of Annual Budget;
• Revised Memorial and Honorary Gifts Policy removing previous designation threshold of $500;
• Reviewed and Approved Congregation Office Furnishings Expenditures;
• Approved unbudgeted Habitat for Humanity 2016-17 contribution;
• Promoted IRA Required Minimum Distribution designation in monthly newsletter;
• Reviewed and supported Council's special missions projects to include UMCOR Hurricane Relief;
• Facilitated movement of Pastor's pension from Methodist to Presbyterian program;
• Joined Godly Play Foundation;
• Planned coverage for Nelson Strother during planned Summer 2017 vacation;
• Altered Assistant Pastor Auto Expense policy to provide flexibility for outreach ministry.

 

Nominations and Leadership Committee Annual Report

by Sarah Gauger

Committee Chair:  Sarah Gauger

Committee Members:  Deborah Hackney, Darla Miller, Leigh Wynkoop

Accomplishments: As of the writing of this report, our committee has successfully filled all but one open and upcoming openings for the leadership positions within the congregation. This includes both council positions and committee chair positions. Our new proposed leaders will need to be voted in by the congregation at the Annual Business meeting in June. New leaders will assume their new positions after the Annual Business meeting.

We have also worked with the Administration Committee to update the Congregation's Policy and Procedure Manual.

Ongoing work: Our committee plans to work with the Membership Committee to make sure that we continue to engage new members, as well as existing members, on committees that best suit everyone's needs and talents. Our goal is to make sure that members are feeling as engaged as they wish to be within the life of the Congregation. We are also hoping to team up with the Education Committee to explore ways that both committees can foster leadership opportunities and development of leaders within our Congregation.

 

Staff Parish Relations Committee

by Rebecca Ray

For 2016-2017, the following Congregation members were selected to serve on the Staff Parish Relations Committee (SPRC):
    Ira Mueller, Penny Oslund, Rebecca Ray (Chair), Karen Rhodes, Whitney Schwab
In addition to the annual staff review and salary recommendation efforts, the SPRC assisted with various personnel and administrative decisions and activities, with a few highlights included in the following summary:

1. The Committee recommended support for a Divinity School intern position for the FY17 academic year. In the intern role, Denise Noble has completed a successful and productive year, and plans are in place for her to continue in the role for the FY18 academic year.
2. As part of Andrew Phillip's ordination process, the Methodist Conference has offered an opportunity to participate in a facilitated workshop for the Staff and SPRC members. The StrengthsFinder and Appreciative Inquiry workshop is based on programs that are well known and widely used in corporate settings to strengthen team interactions and dynamics - with great benefits. The SPRC looks forward to the joint session to be scheduled for this summer.

The SPRC expresses continued gratitude to Carol, Andrew, Phyllis, and Nelson for their hard work, creativity, flexibility, and dedication to the mission of The Congregation at Duke University Chapel.

CHAPEL SUPPORT

The Altar Guild: Preparing the Table

by Ellie Ferguson

The members of the Altar Guild have been delighted to be back in our beloved Chapel. Our work space is behind the velvet curtains in the Memorial Chapel where the necessary items for setting up Communion are stored.

Usually twice a month, but once a month during the summer, a team of at least three gathers no later than 9:45 a.m. to unwrap the chalices, pour out the wine, count out the napkins for the chalices, pitchers, and reserve bread patens, wrap up the pita bread packets, and put all the elements with tablecloths on the cart. The set-up is done reverently and quietly, in keeping with the significance of preparing the Lord's table for the worship service.

When the service is over, everything is gathered up and returned to the work are in the Memorial Chapel where linens are carefully counted, silver washed, polished, and stored, and any leftover consecrated bread and wine returned to the earth. The remaining gluten-free wafers are saved and given to ministers for those unable to attend the Chapel service. The linens are laundered and ironed by a member of the team who passes them on in time for the next Communion.

In addition, the team members polish the processional cross and torches, the altar candleholders, and baptismal font.

At present there are sixteen members of the Altar Guild: Robin Barefoot, Brenda Brodie, Joann Claytor, Ellie Ferguson (chair), June Griggs, Martha Hall, Mary Hartman, Jane Hix, Lois Oliver, Penny Oslund, Virginia Rhoton, Anna Shea, Nina Upchurch, Patsy Willimon, Karen Witzleben, and Anne Wright.

 

Choir Engagement

by Cindy Gass

The Choir Engagement Chairperson is tasked with showing the choir our appreciation and support. For the past few years we have provided refreshments during the Friday evening performance of their annual Messiah weekend. Many choir members come to the chapel directly from work and don't get a proper supper.

We did this again this year. Mark and I, along with Will and Adela Mow, and Dan and Patti Nichols served warm soup, fresh fruit and homemade goodies to approximately 100 members of the choir during their intermission. Congregation members Kate DeAlmeida, Barbara Carman, Darla Miller, and Linda Gauger provided food, as did Will And Adela Mow. The choir expresses many thanks for this tasty and nutritious event. I am thankful for the support of all who contributed.

 

Docents

by Lois Oliver

There are two groups of docents, currently composed of ten members each. During the Chapel's closure several long serving members resigned, and a few new members were recruited principally for the weekday group. So currently we have ten weekday docents, of which five are quite active participants. Tamela Davis, Janell Lovelace, Lois Oliver and Steve Harper each are present part of one day each week. Scheduled tours have been limited, as many groups were not prepared for the Chapel's reopening. Sunday docents, of which there are also ten, have a much longer (25 year) tradition. Three active docents who have been faithful all those years are Ginny Cole, Maureen Johnson, and Ann Recesso. We miss having the Karolaks, and Don Mitchell, but Eileen Mitchell remains an active and involved docent. Tamela Davis and Lois Oliver are in both groups, and Brian Stratton joins us in the summer. The tiny notice of our tours was absent from the bulletin for a few months, but now that it is back we expect to have our usual group of from three to thirty on any given Sunday of those who want to learn about the Chapel. We think that those who attend the Chapel, or visit it, should get the spiritual message that it offers, and not just the WOW factor.

 

Nursery

by Phyllis Snyder

The Duke Chapel Nursery provides care for children from infants through 4-year-olds during Sunday worship services. The Children's Pastor, Phyllis Snyder, also serves as the Director of the nursery. The nursery supports about 54 services each year, including regular Sunday services and special services at Easter. Four caregivers provide care to children during services.

The Nursery Service Group Chair provides help in resolving concerns regarding the nursery and provides back-up when the Director is not available. Anna Shea currently holds this position. We appreciate Anna's willingness to serve in this role. Her insight as a parent who utilizes the Nursery is vital to the Director.

The Congregation is grateful to the Chapel Staff for their recognition of the importance of this ministry and willingness to provide support for needs in the unique space that becomes 'the nursery'.

Attendance Report from last calendar year:

• Average per week: 5 (with about half being children of Congregation members)
• Median per week: 5
• Range: 0 to 9

 

Memorial Chapel Communion

by Ed Harlow

The Memorial Chapel Communion Committee is a group of volunteers who individually assist the clergy with the distribution of the elements on the Sundays that are not regular communion Sundays. Following the communion service, a committee member will lend a presence of support during the Healing Service for those in need of support and prayers.

I would like to recognize and thank these faithful volunteers for their dedication and service to this ministry: Tamela Davis, Deborah Hackney, Ed Harlow (Committee Chair), Linda Karolak, Beth Sturkey, and Bill Youngblood.

"To serve is beautiful, but only if it is done with joy and a whole heart and a free mind." (Pearl Buck - 1967)

 

Ushers

by Jim Ferguson

Mission:

1. For tourists and first time visitors we recognize our position as possibly being the front line for the University, thus try to be attentive to any special needs or requests.
2. For regular attendees, we greet them as well as distribute the day's bulletin
3. For choir and clergy, we attempt to smooth the people "interface" and thus help to minimize friction and congestion.

Time commitment:
We are responsible for weekly services 52/52 generally from the hours of 10:30 - 12:30 as well as those associated with Christmas and Holy Week. On non-academic Sundays, we are also responsible for providing/coordinating crucifer, torchbearers, and Word carrier.

Recruitment:
Initially we were able to recruit a fair number of Duke (and occasionally UNC) students, but changing demographics have led us more and more to rely on the flow of youth in the Congregation as well as new members who indicate an interest.

Scheduling:
One would like to claim weeks of foresight, but in all candor, e-mail as late as the night before/morning of the service is indispensable. In general, we seem to operate most efficiently with a pool of dedicated and experienced "regulars" which hovers around twenty or so.

Our current roster of regular ushers includes: Acelynn Barefoot, Billy Chow, Eryn Dennehy, Leisa Dennehy, Danny Ford, Jeff Harrison, Bram Lovelace, Sam Marcom, Sophie Marcom, Penny Oslund, Harry Rodenhizer, Guy Solie, Mindy Solie, Monica Wilfong, Luke Wirzba, Leigh Wynkoop.

Co-head ushers: Jim Ferguson & Rick Wilfong

 

STAFF

Pastor

by Carol Gregg

What a difference a year makes! During the last fiscal year, we were short-staffed, dislocated, and creative while we faithfully strove to follow Jesus Christ. This year, we have had a full staff, our home in the Chapel, and new energy to faithfully follow Jesus Christ. Andrew Phillips joined the staff on a full-time basis in July 2016, while Nelson Strother and Phyllis Snyder accepted revised position descriptions. The staff is working well together and striving to support the Congregation in its ministries. New opportunities this year have included:

• Hosting a Divinity School Intern - As part of our mission and our connection to the University, we have reinstated our pattern of hosting a Divinity School intern. The purpose of this internship is to provide the student opportunities to learn, grow, and lead us in service.
• FMF Dinners and Circle - We have responded to a call from Families Moving Forward, the shelter for homeless families, to join them in supporting those moving out of homelessness. We now provide quarterly dinners and are in the process of forming a Circle of Support.
• Continuing Book Groups - The Lenten book groups in spring of 2016 did not want to stop reading. For that reason, we have continued to host book groups. In addition to the Lenten book studies, we have read four books, in two groups each, which have engaged between 12 and 30 people.
• Travel Committee - Our congregational history includes mission trips to Family Health Ministries in Haiti, a retreat to Christ in the Dessert Monastery, and other travel experiences. To build on this history, we formed a Travel Committee in the fall to create new opportunities for us. Watch for more information.

These are just some of the ways that ministry at the Congregation at Duke Chapel is alive and well. What cannot be captured in such descriptions is the daily faithfulness of members of the Congregation who strive each day to connect deeply with God, each other, and our neighbors. Daily, I am humbled and grateful to be part of this portion of the Body of Christ.

 

Assistant Pastor

by Andrew Phillips

"Neither the one who plants nor the one who waters is anything, but the only one who is anything is God who makes it grow. The one who plants and the one who waters work together, but each one will receive their own reward for their own labor. We are God's coworkers, and you are God's field, God's building." (1 Corinthians 3:7-9 CEB)

As I reflect on my first full year at the Congregation, my mind is drawn to the image of fruit. Perhaps it is because the Youth Group has been focused on food and faith this year, but I suspect it has more to do with seeing how God has been at work in this place for so many years. I look at a large class of rising seniors in the Youth Group, and give thanks for the saints who first nurtured the seeds of faith in their life. I see the ways the Mission Committee helps our church grow more deeply connected to our neighbors in Durham and how we can better work with them to address common needs. And I perceive the seedlings of a ministry to Young Adults that are starting to take root, and give thanks to God for all who have prayed, invited, and encouraged students and those in their 20s and 30s to find a Christian community at the Congregation.

This year has been one of growth for me as well - learning about the relationship between the Chapel and the Congregation, listening to the stories of this community of faith, and navigating the basement of the Chapel. My ordination process has continued as well, and I'm excited to be able to share the growth I've experienced in using my own strengths and the strengths of fellow disciples to join the work God is already doing in this place. Will you join me in tasting the goodness of the fruit God has grown this year, and being open to the growth God will call us to in the year to come?

 

Children's Pastor and Communications Specialist

by Phyllis Snyder

Children's Pastor: 20 hour/week staff position

Work with all aspects of children's ministry for the Congregation including but not limited to:

• Godly Play
• Fall Fellowship [Attendance = 42 (19 children, 23 adults)]
• Caroling at The Forest at Duke
• Duke Chapel Children's Christmas Eve Service
• Working with volunteers for children's programs
• Identifying and communicating about mission projects appropriate for children and families
• Easter Program and Egg Hunt [Attendance = 57 (28 children, 29 adults)]
• Palm Sunday Processional for Duke Chapel worship service
• Pentecost Sunday Procession for Duke Chapel worship service
• Overnight Retreat programming for children
• Worship aids for Duke Chapel worship services
• Children's Stewardship

Some of the highlights of this position are home visits, meeting with families, and forming bonds with children. It is a privilege to help guide the spiritual development of the children, and to interact with them and their families.

I am deeply grateful for the volunteers who make the children's programs possible.

• Godly Play Teaching Team: Rosemary Gulla, Marianna Henry, Jane Fellows, Mel Snyder
• Lift Ev'ry Voice (summer Sunday School program): Kaity Woodrum, Laura Woodrum, Elaine DeAlmeida
• Wee Praise Teaching Team: Kate DeAlmeida, Megan Cacchio, Patrick Cacchio, Julie Hockett, William Hockett. A special thanks goes to Kate, who leads most Sundays throughout the year, welcoming and nurturing the youngest among us. It is in Wee Praise that many children are learning about God and church for the first time.

Communications Specialist: 10 hour/week staff position

• Weekly: produce and distribute eNews electronically
• Monthly
  • Produce and distribute Newsletter both electronically and hard-copy which is mailed
  • Produce birthday list for use by Care and Visitation Committee
• Yearly
  • Congregation Anniversary
    • Update membership record report (new members, deaths, 25 year membership)
    • Produce program for Anniversary event
    • Send and follow-up on eVites to Founding members and 25 year members
  • All Saint's Sunday
    • Prepare list of those deceased since last All Saint's Day for Chapel worship bulletin
    • Notify families of those whose names are in bulletin about All Saint's Day
    • Mail bulletins to families who could not be in attendance on All Saint's Sunday
  • Stewardship
    • Work with Stewardship Committee on preparation of annual mailings
  • Overnight Retreat
    • Maintain sign-up and send confirmations
    • Communicate with conference center in regard to questions that arise
    • Report numbers and lists as needed to conference center
    • Prepare hand-outs for retreat packages
  • Annual Business Meeting
    • Arrange reservations for location and contract with caterer
    • Prepare program
• Ongoing
  • Maintain database
  • Prepare name tags for classes and events for leaders
  • Answer telephone when in office
  • Assist walk-ins to the office
• As Needed
  • Produce memorial service bulletins
  • Produce announcements for distribution
  • Prepare summaries of retreat evaluations
  • Other tasks as assigned by Senior Pastor

This was the first year of this position. I enjoyed learning about communications for the Congregation and especially getting to know members of the Congregation on a deeper level. A special thanks goes to Nelson Strother who helped me learn the processes and procedures for this work.

 

Financial and IT Administrator

by Nelson Strother

The Congregation aims to accurately record the contributions you make, and deposit those funds in a timely fashion. Once expenditures have been adequately documented and approved, those disbursements are also made.

The Congregation's website is one of the primary communication paths we use for keeping our current members informed, as well as providing information for potential visitors and other participants in our classes and programs.

 

Divinity School Intern

by Denise Noble

I had the privilege of serving the Congregation as the Divinity School Intern for the 2016-17 academic year. During this time, the Congregation gave me opportunities to gain experience in the areas of education, mission, fellowship, and worship, under the supervision of Rev. Dr. Carol Gregg. In the area of education, my main responsibility was leading the adult bible study. We examined and discussed the books of Ruth, Esther, and Frist Corinthians. Additionally, I led one of the Adult Forum classes and addressed the topic of domestic violence and abuse. Regarding mission, I had the opportunity to lead a Saturday Service Project for Habitat for Humanity and one for the Durham Crisis Response Center. Also, I have been blessed to help Carol initiate a partnership with Families Moving Forward to establish a "Circle of Support" for a formerly homeless family. In the area of fellowship, I have been grateful to get to know the members through attending Congregation fellowship activities, participating in the Calling Ministry, and engaging in the Visitation Ministry. In the Spring semester, the experience in visitation grew to include helping Carol conduct communion at the Forest at Duke retirement community. I was given the opportunity for additional worship experience through lectoring for the Sunday worship service, presiding and lectoring for the vespers services, and participating in the conduct of several special worship services.

The internship has deeply enriched my education, as well as confirmed my calling to be an ordained minister. I am grateful for the excellent supervision and wonderful care provided by Carol. I appreciate the kind and thoughtful support provided by the Lay Mentoring Committee, which is chaired by Ira Mueller and whose members are Robin Barefoot, Tom Manning, Dave Vos, and Judi Vos. The Congregation staff and members have been welcoming and generous. I thank God for the privilege of serving the Congregation as the Divinity School Intern.

President's letter

Nominees for 2017-2018 Leadership

Annual Report

Budget Overview

Proposed 2017-2018 Budget

Minutes of June 19, 2016 business meeting

Program for June 11, 2017 business meeting

Budget Overview

Summer 2017

Our church, just like any organization, must responsibly manage our resources. The Congregation, upon recommendation from the Stewardship and Finance Committee and Congregation Council, approves an annual Budget as a guide in using our financial gifts to achieve our goals as a Christian community.

Our budgeted expenses for Fiscal Year July 2017 - June 2018 (FY 18) total $388K, an increase of $9K from the prior year budgeted expenses. This includes a $9K increase in pastoral and staff salaries and benefits, a $1K increase in Outreach Ministry, and an $(1)K decrease in other expenses.

Our budgeted revenue of $352K includes $350K of donations, flat with the prior year budgeted donations but 6% higher than projected donations for FY 17 ending in June 2017. We have chosen not to decrease budgeted revenue on the expectation that the decrease in giving observed from last year to the current year will not persist but be reversed.

These combine to form a budgeted net income of $(36)K for the coming year, continuing a string of unbalanced negative budgets. This pattern has been intentional but cannot continue much longer. In the past, we had some years of giving in excess of budget and some years of lower expenses due to unexpected understaffing. These resulted in our accumulating far more assets than needed to fulfill our Council-mandated reserve of $100K. In order to use these resources for our community at large, we have proposed negative budgets and approved additional items not in the budget as needs and requests arose, including $10K towards Hurricane Matthew relief this year. While declining, our assets continue to be well above our targeted reserve.

We can maintain a negative budget of this magnitude for 1 or 2 more years, but, as a Congregation, we need to discern how we return to a sustainable, balanced budget in 2 to 4 years. Our most flexible line item in the budget is member donations, and we have seen in the past how members have supported appeals for special projects without diminishing annual giving, a testament to our resourcefulness as a Congregation. Let us each consider this resourcefulness as we move forward together as a Christian community.

President's letter

Nominees for 2017-2018 Leadership

Annual Report

Budget Overview

Proposed 2017-2018 Budget

Minutes of June 19, 2016 business meeting

Program for June 11, 2017 business meeting

Congregation at Duke University Chapel
FY 18 Budget
		FY 16 Budget	FY 17 Budget	FY 17 Projected	FY 18 Budget
1	Income
2	GENERAL OPERATIONS DONATIONS	330,000.00	350,000.00	330,000.00	350,000.00
3	Other Giving
4	Pledge Fulfillment
5	Total GENERAL OPERATIONS DONATIONS	330,000.00	350,000.00	330,000.00	350,000.00
6	INTEREST EARNINGS
	Capital Gain			202.75
7	Other Accounts Interest	1,500.00	1,500.00	2,000.00	1,800.00
8	Total INTEREST EARNINGS	$1,500.00	$1,500.00	$2,202.75	$1,800.00
9	Total INCOME	$351,500.00	$351,500.00	$332,202.75	$351,800.00
10	Expenses
11	ADMINISTRATIVE EXPENSES
12	Admin Payroll
13	Financial & IT Administrator	41,841.00	47,316.00	47,174.40	48,505.60
14	Financial & IT Administrator SEP Contribution				1,213.00
15	Adm Asst #1 Health Care Assist	3,000.00
16	Total Admin Payroll	$44,841.00	$47,316.00	$47,174.40	$49,718.60
17	Financial Service Fees
18	Audit Committee	4,200.00	4,500.00	4,100.00	4,300.00
19	Bank/Broker Fees	400.00	500.00	250.00	500.00
20	Payroll/Accounting Services	1,000.00	1,000.00	900.00	1,000.00
21	Total Financial Service Fees	$5,600.00	$6,000.00	$5,250.00	$5,800.00
22	Insurance
23	Liability Ins	4,000.00	4,100.00	4,079.00	4,100.00
24	Background Checks	50.00	45.00	90.00	100.00
25	Total Liability Ins	$4,050.00	$4,145.00	$4,169.00	$4,200.00
26	Workers Compensation Ins	$1,200.00	$1,400.00	$1,367.00	$1,500.00
27	Total Insurance	$5,250.00	$5,545.00	$5,536.00	$5,700.00
28	Office Expenses
29	Computer/Duke OIT Support	1,440.00		840.00	1,440.00
30	Computer Equipment/Supplies		750.00	750.00	2,000.00
31	Computer IT Associate	12,840.00
32	Copier Overage Expense			100.00
33	IT Expense	100.00	1,500.00
34	Membership Database		600.00	654.00	710.00
35	Miscellaneous
36	Office Furniture	600.00		70.04
37	Office Renovation			2,311.08
38	Office Supplies		1,000.00	900.00	1,000.00
39	Postage	800.00	300.00	225.00	300.00
40	Sales Tax Paid	300.00		885.47
41	Telephone		400.00	416.00	400.00
42	Web Hosting	400.00		300.00	300.00
43	Web Server & File Storage	1,000.00		175.00
44	Total Office Expenses	17,480.00	4,550.00	7,625.59	6,150.00
45		$28,330.00	$16,095.00	$18,411.59	$17,650.00
46	Payroll Expenses - FICA	5,200.00	6,363.00	6,655.07	6,851.19
47	Staff Education/Support/Recruiting			30.00
48	Staff Parking Passes	2,000.00	2,500.00	2,800.00	2,800.00
49	Staff Recruiting/Search
50	Total ADMINISTRATIVE EXPENSES	$80,371.00	$72,274.00	$75,071.06	$77,019.79
51	CHAPEL SUPPORT
52	Chapel
53	Altar Guild	50.00	100.00		100.00
54	Chapel Support Donation	500.00	6,000.00	2,000.00	2,000.00
55	Children's Worship Aids		100.00		100.00
56	Choir Engagement	200.00	200.00	200.00	200.00
57	Christmas Eve Services
58	Nursery Expenses	4,050.00	4,050.00	4,050.00	4,050.00
59	Prayer Ministry	75.00	75.00	90.00	100.00
60	Total CHAPEL SUPPORT	$4,875.00	$10,525.00	$6,340.00	$6,550.00
61	CHRISTIAN NURTURE
62	Education
63	Adult Forum	1,200.00	1,200.00	1,500.00	1,200.00
64	Books - Milestone Gifts	40.00	400.00	212.00	400.00
65	Books - reimbursed/no budget			66.30
66	Children's Ministry Training	250.00	250.00	150.00	250.00
67	Classroom Use Donation	2,000.00	2,500.00	2,500.00	2,500.00
68	Confirmation Class - Youth	1,000.00	0.00	2,500.00	500.00
69	Curriculum & Supplies - ADULT	300.00	300.00	102.39	250.00
70	Curriculum & Supplies - CHILDREN	750.00	600.00	508.21	500.00
71	Curriculum & Supplies - YOUTH	400.00	400.00	207.00	350.00
72	Daylong Retreats (Fall & Winter)	1,000.00	1,000.00	504.36	1,000.00
73	Education Hour Coffee	1,000.00	900.00	900.00	900.00
74	Fellowship - Children	750.00	500.00	332.00	500.00
75	Fellowship - Youth	500.00	500.00	150.00	400.00
76	Overnight Retreat	3,000.00	3,000.00	3,000.00	3,000.00
77	Retreats & Missions - Youth	5,000.00	5,000.00	4,000.00	5,000.00
78	Total Education	$17,190.00	$16,450.00	$14,132.35	$16,750.00
79
80	Staff - Children's Education
81	Children's Pastor Auto Allowance	400.00	400.00	400.00	400.00
82	Children's Pastor Continuing Ed	500.00	500.00	500.00	500.00
83	Children's Pastor Health Care Assist	1,500.00
84	Children's Pastor Professional Expense	250.00	250.00	250.00	250.00
85	Children's Pastor Salary	21,965.00	35,856.00	35,856.00	36,752.00
86	Children's Pastor SEP Contribution				919.00
87	Total Staff - Children's Education	$24,615.00	$37,006.00	$37,006.00	$38,821.40
88	Total CHRISTIAN NURTURE	$41,805.00	$53,456.00	$51,138.35	$55,571.40
89	CONGREGATIONAL CARE
90	Adult Fellowship	200.00
91	Business Luncheon	250.00	1,000.00	1,000.00	1,000.00
92	Chapel Quilters	100.00	100.00	300.00	100.00
93	Congregational Events	500.00	500.00	500.00	500.00
94	Young Adult and Student Ministry				750.00
95	Total Congregation Events	$1,150.00	$1,600.00	$1,800.00	$2,350.00
96	Fellowship Committee	3,000.00	3,000.00	2,000.00	2,000.00
97	Membership Committee
98	Directories	200.00	200.00		100.00
99	Gifts & Flowers	50.00	50.00	50.00	50.00
100	Member Recruitment/PR	200.00	200.00	25.00	200.00
101	Total Membership Committee	$450.00	$450.00	$75.00	$350.00
102	Newsletter	3,000.00	3,000.00	3,000.00	3,000.00
103	Stewardship Mailings	175.00	400.00	330.88	350.00
104	Visitation & Care Committee	300.00	300.00	316.99	300.00
105	Total CONGREGATIONAL CARE	$8,075.00	$8,750.00	$7,522.00	$8,350.00
106	OUTREACH MINISTRY
107	Annual Grants (Local M&O)	38,000.00	43,250.00	43,250.00	43,500.00
108	Divinity School Intern	4,300.00	4,300.00	4,300.00	4,300.00
109	Durham Cong in Action (DCIA)	2,000.00	2,000.00	2,000.00	1,500.00
110	Habitat House	6,250.00		2,000.00	3,000.00
111	Missionary Support	1,500.00	1,500.00	1,500.00	1,500.00
112	NC Council of Churches	1,500.00	1,500.00	1,500.00	1,500.00
113	Pastor's Discretionary Fund	750.00	750.00	400.00	500.00
114	NC Council of Churches	2,000.00	2,500.00	2,500.00	2,500.00
115	Shelter Dinners	3,000.00	3,000.00	3,000.00	3,000.00
116	Student Outreach/PathWays	10,000.00	10,000.00	10,000.00	9,000.00
117	Unanticpated Community Need	200.00	700.00	350.00	200.00
118	United Methodist Committee on Relief			10,000.00
119	ZOE	7,500.00	7,500.00	7,500.00	7,500.00
120	Total OUTREACH MINISTRY	$72,700.00	$77,000.00	$90,300.00	$78,000.00
121	PASTORAL SERVICES
122	Assistant Pastor
123	Assistant Pastor's Auto Expenses		500.00	700.00	700.00
124	Assistant Pastor's Continuing Ed		1,000.00	1,000.00	1,000.00
125	Assistant Pastor's Housing		24,000.00	24,000.00	24,000.00
126	Assistant Pastor's Life Insurance		174.00	225.00	225.00
129	Assistant Pastor's Meeting Expense		400.00	575.00	400.00
130	Assistant Pastor's Pension Cost		6,000.00	6,000.00	6,150.00
131	Assistant Pastor's Professional Expenses		500.00	500.00	500.00
132	Assistant Pastor's Salary		26,000.00	26,000.00	27,250.00
133	Assistant Pastor's Self Employment Tax Offset		3,825.00	3,825.00	3,920.63
134	Total Assistant Pastor		$62,399.00	$62,825.00	$64,145.63
135	Associate Pastor
136	Assoc Pastor's Auto Expenses	500.00
137	Assoc Pastor's Continuing Ed	1,000.00
138	Assoc Pastor's Death/Disability benefits	452.00
139	Assoc Pastor's Housing	10,800.00
140	Assoc Pastor's Medical	10,395.00
141	Assoc Pastor's Meeting Expense	400.00
142	Assoc Pastor's Pension Cost	4,972.00
143	Assoc Pastor's Professional Expenses	500.00
144	Assoc Pastor's Salary	34,396.00
145	Assoc Pastor's Self Employment Tax Offset	3,458.00
146	Assoc Pastor's Telephone	600.00
148	Total Associate Pastor	$67,473.00
149	Pastor
150	Pastor's Auto Expenses	2,000.00	2,000.00	1,500.00	2,000.00
151	Pastor's Continuing Ed	1,000.00	1,500.00	1,500.00	1,500.00
152	Pastor's Death & Disability			380.00	*       779.34
153	Pastor's Housing	19,200.00	30,000.00	30,000.00	30,000.00
154	Pastor's Meeting Expenses	300.00	300.00	450.00	300.00
155	Pastor's Pension Cost	8,945.00	9,124.00	8,744.00	*     8,572.72
156	Pastor's Professional Expenses	500.00	500.00	500.00	500.00
157	Pastor's Salary	55,342.00	46,033.00	46,033.00	*   47,933.83
158	Pastor's Self Employment Tax Offset	5,702.00	5,817.00	5,817.00	*     5,961.94
159	Pastor's Telephone	1,000.00
160	Total Pastor	$93,989.00	$95,274.00	$94,924.00	*   $97,547.83
161	Total PASTORAL SERVICES	$161,462.00	$157,673.00	$157,749.00	* $161,693.46
162	TOTAL EXPENSE	$369,288.00	$379,678.00	$388,121.28	* $387,184.65
163	Net Income	(37,788.00)	(28,178.00)	(55,918.53)	*  (35,384.65)

 * minor corrections were approved by the Congregation Council on July 13, 2017

President's letter

Nominees for 2017-2018 Leadership

Annual Report

Budget Overview

Proposed 2017-2018 Budget

Minutes of June 19, 2016 business meeting

Program for June 11, 2017 business meeting

Minutes of June 19, 2016 business meeting

The Congregation at Duke University Chapel
Annual Business Meeting
June 19, 2016, 1:00 p.m.
Goodson Chapel, Duke University Divinity School

The annual business meeting of the Congregation at Duke University Chapel was called to order by Council President, Whitney Schwab, at 1:15 p.m.

In his welcoming remarks, Whitney noted that we are partners in worship, deepening our connections with God and each other, especially during our worship services in Baldwin Auditorium on East Campus and Page Auditorium on West Campus during the chapel's yearlong closing for restoration. Attendance may have dropped during the year, however, our fellowship has grown stronger and congregational giving increased.

It was determined that a quorum was present, according to Tamela Davis, Secretary.

Frank Coble, Vice President, led us in a reading of our affirmation of faith, followed by prayer.

Whitney asked for review and adoption of the agenda. Kate Clayton's motion to accept the agenda was seconded by Rick King, and approved unanimously.

Minutes from the June 7, 2015, Annual Business Meeting were available on the congregation's website. Tamela asked if there were any additions and/or corrections, and, with none noted, Craig DeAlmeida's motion to approve the minutes was seconded by Lois Oliver and approved unanimously.

Rebecca Ray, chair of Staff-Parish Relations Committee, introduced Andrew Phillips as assistant pastor. He began part-time in January, 2016, and will assume full time responsibilities on July 15, 2016. She welcomed him, noting that the congregation is happy to have him on staff. Rebecca also noted that Phyllis Snyder and Nelson Strother will take on additional job assignments regarding administration, newsletter and website, transitioning successfully, seamlessly and ably. Carol Gregg was thanked for her leadership and her organizational skills.

Highlights of the Past Year

Steve Harper introduced a video highlighting the past year in review ... a year of transition worshipping at Baldwin and Page, Brad Troxell's move, the Potato Drop, 30th Anniversary celebration, Habitat House build, celebration of chapel re-opening. Despite changes, Steve noted the blessings of God's love at the annual retreat, and the blessing of our pastor, Carol Gregg. Thanks to John Geneczko for putting video together.

Membership

Carol Gregg noted the following membership changes, May 1, 2015 - May 1, 2016:

Baptism: Charles Wolff.

Deaths: Robert Durden, Ed Elliott, Doris Files, Ben Massey, Welchie Potts, Jim Pratt and Judy Rendall.

New Members: Chine Atkinson,Acelyn Barefoot; Steve and Melissa Grosso; Phil and Ina Guzman; Matthew Guzman; Christopher Ross, Drew Middleton, Rendon Nelson; Harry and Susan Nolan; Ann Skye; Mile and Eleanor Smith; Bill and Judy Wager; Sarah Wolff, and Du Zhang. Carol offered prayer of remembrance for those members and their families.

Carol also brought attention to the membership statistics listed on the back of the program.

Education

Terry Yuschok began her report by reading Psalm 16. She noted that children's programs have been strong this past year due to the outstanding leadership of Phyllis Snyder, children's pastor; as well as education committee co-chairs Kaity Woodrum and Kim Caulfield. Youth and adults will study the Book of John during the summer. She noted the success of three congregational retreats, Bible study during Lent, book groups throughout the year, a meditation group and active Adult forums.

Fellowship

Lucy Worth reported that there are 100 members actively volunteering and participating in congregational care, including ten members on the birthday calling ministry that reaches out to all members of the congregation; 14 members of the Heavenly Hugs Hat Ministry, who knitted and crocheted over 300 hats for babies, children and homeless people last year; eight members of Loaves and Fishes who provide meals for members in need; dedicated quilting group; 20 members of Visitation and Care ministry who reach out to support congregants in need; 12 members of the Women's Ministry; and a First Friday young adults group fellowship.

Beginning Summer, 2015, the fellowship committee began serving lemonade and cookies under the magnolia trees in front of Baldwin Auditorium as a way to deepen our connections with each other following the 11 a.m. worship service. This time of fellowship continued as services were moved to Page Auditorium in August and have resumed this summer. Lucy noted that this committee, led by Janet Hortin, was greatly impacted by the chapel's yearlong closing, as tables and supplies had to be moved from place to place.

Missions and Outreach

Dave Vos said that this committee's work is all about joy, especially noting the recent youth service retreat to Hinton Retreat Center in Western North Carolina, Habitat House, increased grant funds from Council for local agencies, including Families Moving Forward; FMF is the result of merger between Genesis Home and Interfaith Hospitality Network; Back Pew collections, Urban Ministries; and global missions including Zoe Ministry in Zimbabwe with a congregation trip possible next April; and supporting the Porter family missionaries in China for Bible translation.

Chapel Support

Marianna Henry reported that there are six independent service groups under the umbrella of Chapel Support: Altar Guild (12 members); Choir Engagement (one organizing leader who is most appreciative of refreshments for the choir from congregation members); Nursery Support (four caregivers for 54 services during the past year); Offering Counters (14 members); Prayer Ministry (35 members); Ushers (30 members). She praised the congregation staff for their work during a transitional year, and Oscar Dansler for his service and faithfulness.

Whitney offered thanks for the blessings of these service opportunities in the congregation and encouraged members to find a place to serve.

2016-2017 Budget

Ken Pittman shared details of the unusual financial year, FY2016, due to chapel closing and services moved to Baldwin and Page resulting in decreased attendance, but, surprisingly, increased giving with a projected surplus of about $30,000. He noted that members of the finance committee worked diligently to create a budget that accounted for the year in transition and were able to increase funding for Missions and Outreach; and provide a love gift to the chapel. He stated that the committee will continue to monitor our financial health during FY2017 and make adjustments appropriately. There are 175 line items in FY2017. Ken applauded the work of Scott Southern, Treasurer, for his work during a year of personal difficulties. Missions and Outreach receives 32% of the annual budget, 24% for Christian Education, and 24% for Congregational Care. 14% Administrative and 6% Chapel Support.

Ken concluded by stating that the committee approved a deficit budget for FY2017, adding that we have resources that can be utilized should they be needed. Rick King's motion to approve FY2017 budget was seconded by Michael Arneson and approved unanimously.

Nominations and Leadership

Sarah Gauger reported that positions for outgoing Council seats have all been filled. Whitney recognized outgoing members, Marianna Henry, Harry Rodenhizer, and Scott Southern. New officers and council members were commissioned and welcomed. Motion to approve new slate of council members for FY2017 was made by Ernie Ruckert and seconded by Tanner Lovelace; approved unanimously.

FY2017 Council

Frank Coble, President; Janet Gwyer, Vice-President; Tamela Davis, Secretary; Billy Chow, Treasurer; Kate Clayton, Administration; Cindy Gass, Chapel Support; Kimberly Caulfield, Christian Education; Lucy Worth, Congregational Care; Ken Pittman, Finance and Stewardship; David Vos, Missions and Outreach; Sarah Gauger, Nominations and Leadership; Rebecca Ray, Staff-Parish Relations.

Tanner's motion to adjourn the business meeting at 2:10 p.m. was seconded by Frank and approved unanimously.

Carol noted that business meeting materials were posted on the congregation's website and available in hard copy upon request. She praised Nelson and Janell Lovelace for their work on the website.

Closing Prayer was offered by Andrew Phillips, whose appointment to the congregation has been officially blessed by Bishop Hope Morgan Ward of the North Carolina Conference of the United Methodist Church.

Tamela led applause for Whitney's leadership as Council President, especially during FY2016, a year of transition and difficult discussions.

Respectfully submitted,
Tamela Davis
Council Secretary

President's letter

Nominees for 2017-2018 Leadership

Annual Report

Budget Overview

Proposed 2017-2018 Budget

Minutes of June 19, 2016 business meeting

Program for June 11, 2017 business meeting

ANNUAL BUSINESS MEETING

The Congregation at Duke University Chapel

Agenda

Sunday, June 11, 2017, 1:00 p.m.

Goodson Chapel

Duke Divinity School

Welcome and Call to Order	Frank Coble
Determination of Quorum	Tamela Davis
Affirmation of Faith and Opening Prayer	Andrew Phillips
Believing that God has reached out to us with love and forgiveness, we seek to grow together in faith through worship, study, service and celebration, to the end that we embody Christ's compassion and holiness.
Review and Adopt Agenda	Frank Coble
Review and Approve Minutes from June 19, 2016	Tamela Davis
Highlights of the Past Year
Membership	Carol Gregg
Education	Patrick Cacchio
Fellowship	Lucy Worth
Mission	Dave Vos
Chapel Support	Cindy Gass
ZOE Trip	Jane Fellows
2017-2018 Budget	Craig DeAlmeida
Report of Nominating Committee and Elections	Sarah Gauger
Recognition of Outgoing Council Members
Commissioning of New Officers and Council Members
Motion for Adjournment	Frank Coble
Closing Prayer	Phyllis Snyder